Introduction

Welcome! Thank you for considering funding through SGA’s Finance Division. Please note all grant funding is awarded on a first come, first serve basis. Completing an application should take no more than 15 minutes. Below you will find all the necessary information regarding grants.

NOTE: In order to obtain your organization account number and balance, please email Chasmine Anderson cdanders@buter.edu.

Process

  1. 1. Complete an application (3 parts) – NOTE: you MUSTuse your Butler email address for all parts of the application.

Presentation (via Google Slides)
Budget (via Google Sheets)
Grants application (via Google Forms)

  1. 2. Schedule a presentation time (via Google Sheets)
  2. 3. Present a)Slides and b)Budget to SGA’s Finance Board (*Note: Presentation must be under 10 minutes and in a shareable link)
  3. 4. Wait up to 5 business days for award notification
  4. 5. If a grant is awarded, complete an Accountability Form via Google Forms. If a grant is awarded, submit a comprehensive scan of all relevant receipts to busgafinance@gmail.comshowcasing all incurred expenses covered by the grant. Be sure to label the scan with a)Name of club or organization b) Semester grant was awarded.
  5. 6. Accountability materials (form and receipts) are due December, 5 2017 OR within one week after the conclusion of your organization’s event (if Event grant).
  6. 7. Undergo an end-of-the-semester audit (no action necessary)

*All infractions will result in a penalty evaluated on a case-by-case basis

Application Instructions

There are 3 application parts. You must complete and submit ALL 3 parts of the application to be considered.

Part One

Access  this sample presentation  with your Butler Username and Password for reference. You must create your own presentation using Google Slides. Provide a) A brief description and mission statement of your club or organization b) The size of your club or organization c) The impact your club or organization has on the Butler community. Rename the presentation as the name of your club or organizationShare your completed presentation by copying shared link (allowing EDIT ACCESS) and pasting into your Grant Application (see Part Three below).

Part Two

• Access this blank and sample budget with your Butler Username and Password. Upon opening, you will see a sample budget for all three grant categories. For ease, view the budget for which grant you are applying for. This google sheet merely shows an example of what your budget should look like.
• To complete your budget, navigate to the SGA Budget Proposal (Blank) Microsoft Excel worksheet. Complete the appropriate tab for the grant you are applying for. This excel sheet has embedded formulas which will insert your minimum eligible award for you
• After the budget is complete, attach your completed budget excel sheet to your grant proposal application (Part 3)

Part Three

Complete  this grant application. Be sure you have included links to both a) Completed Presentation and b) Completed Budget in your Grant Application. Submit finalized form.

NOTE: Upon final submission, you will be unable to edit your responses.

Schedule a Presentation Time

Upon submission of all 3 parts of your grant application, open the Finance Board presentation schedule and sign up for a 10-minute slot. At the presentation you will:

  1. – Present your slides (overview of organization)
  2. – Present your budget
  3. – Answer any questions from members of the Finance Board

*Note: All presentations are business casual or business formal dress. You may have up to 3 speakers and no more than 10 minutes to present your work.

Accountability Form (if awarded funding)

Please fill out an Accountability form via Google Forms demonstrating the use and impact of funding on your organization and the Butler community.

*Accountability materials (form and receipts) are due December 5, 2017 OR within 1 week after the conclusion of your organization’s event (if Event grant).

Submit Receipts (if awarded funding)

Please submit a comprehensive scan of all relevant receipts to busgafinance@gmail.com showcasing all incurred expenses covered by the grant. Be sure to label the scan with a) Name of club or organization b) Semester grant was awarded

*Accountability materials (form and receipts) are due December 15, 2017 OR within 1 week after the conclusion of your organization’s event (if Event grant).

Award Types & Amounts

  1.  1.General Purpose
  2. May be used to cover any general organization and operational expenses incurred during the corresponding academic year
  1. 2.Diversity and Inclusion Board (DIB)
    1. May be used to cover any expenses that fall under the SGA Diversity and Inclusion Board’s mission statement incurred during the corresponding academic year
      1. DIB is committed to promoting diversity within race, spirituality, gender and sexual orientation in order to foster tolerance while cultivating an open-minded environment. Through programming and campaigns, DIB strives to educate Butler’s Community to appreciate and respect the difference in others, while being a support system for diversity organization and a voice of justice for all students.
    2. 3.Service and Philanthropy
      1. May be used to cover any expenses that fall under the S&P mission statement incurred during the corresponding academic year
      2. The Service and Philanthropy Board seeks to encourage and empower the Butler community to engage in thoughtful service and impactful philanthropy through educational programming, financial support, and the fostering of a positive environment that encourages exploration of social justice and Butler University’s role in the community.

*Note: SGA’s Service and Philanthropy Board retains full discretion determining if an organization qualifies for an S&P grant.

Click on the picture above to download the excel spreadsheet.

Multiple Grant Awards

This year, a student organization can only apply for one grant. The one can be awarded either at any time in the academic year:

Category I: General Purpose

Category II: D&I OR S&P

Eligibility

  • – Must be a PuLSE approved organization
  • – Must be active for at least 1 month prior to applying for a grant
  • – Must demonstrate financial need
  • – Must demonstrate a positive impact on the Butler community

Guidelines & Restrictions

  1. Budgeted expenses MUST exceed budgeted revenues (*Note: Revenues INCLUDE current organization PuLSE Office balance)
  2. e. Organizations CANNOT profit off an SGA grant
  3. Grant funding is NOT retroactive (i.e. funding cannot be used for past expenses prior to submission), unless under extreme circumstances
  4. Grant awards may NOT be used to:
  • – Provide financial support for political programs, parties, individual political candidates or direct lobbying efforts
  • – Provide contributions for any private person, group, association or business
  • – Pay debts and expenditures incurred from any previous year
  • – Purchase alcohol
  • – Infringe on guidelines established in the Butler University Student Handbook
  • – Pay for an event or expense not occurring in the current academic year

 

Contact

If you have any questions or concerns regarding the grants process, please email busgafinance@gmail.com

Disclaimer

The Finance Board of SGA has full discretion as to which organizations receive funding and the sum of funds awarded.